Coordination of individual work

Manage, synchronize, optimize: what transforms the project into reality

In the construction sector, the increasing complexity of projects and the multitude of involved parties make the coordination of individual tasks an essential activity for the success of a project. It is not just about scheduling times and execution methods, but about harmoniously integrating the interventions of different specializations, reducing interferences, optimizing resources, and ensuring final quality.

In an organizational model based on the general contractor, the coordination of tasks is the core of site management: every activity—structural, architectural, plant, or finishing—must be inserted into a logical and controlled sequence, capable of ensuring continuity, efficiency, and regulatory compliance. A lack of coordination can indeed generate delays, unforeseen changes, additional costs, and, in the most severe cases, compromises in safety and overall quality.

Fundamental principles of task coordination

Logical sequencing
- Each phase must be scheduled respecting technical and operational constraints (e.g., load-bearing structures before installations).
- The sequence of tasks avoids unproductive overlaps and reduces downtime.
Interdisciplinarity
- Integration between architecture, structural engineering, and plant design.
- Sharing of technical choices to ensure design and execution consistency.
Traceability
- Every activity must be documented and verifiable.
- Daily reports and coordination minutes ensure transparency.
Flexibility
- Coordination must adapt to changes and unforeseen events while maintaining the stability of the overall schedule.

Tools and operational methodologies

1. Activity planning

Drafting a detailed schedule based on Work Breakdown Structure (WBS).
Identification of the critical path using CPM (Critical Path Method).
Definition of intermediate milestones to monitor progress.

2. Coordination meetings

Periodic meetings between project management, executing companies, and subcontractors.
Sharing progress, discussing critical issues, and planning corrective actions.

3. Clash detection and BIM

Use of BIM 3D models to identify interferences between tasks.
Temporal integration (BIM 4D) to simulate operational sequences and verify compatibility.

4. Quality control procedures

Dedicated checklists for each phase (e.g., checking reinforcement before pouring).
Intermediate tests and inspections to validate work progress.

5. Resource management

Optimized allocation of labor and machinery based on scheduling.
Monitoring materials to avoid shortages or excess inventory.

Coordination of main categories of tasks

A. Structures

Planning of foundations, elevations, and slabs based on temporary and final stability.
Control of concrete curing before starting subsequent tasks.

B. Installations

Sequencing of electrical, plumbing, and HVAC preparations in coordination with masonry work.
Provision for passages and shafts to avoid subsequent demolitions.

C. Architecture and finishes

Integration of cladding, plastering, and flooring activities with plant phases.
Control of dimensional tolerances to ensure aesthetic and functional quality.

D. Safety

Coordination of tasks to reduce risky overlaps in confined spaces.
Planning of critical phases with the application of specific preventive measures.

Technologies supporting coordination

Project management software: Primavera P6, MS Project, Synchro.
Collaborative platforms: Common Data Environment (CDE) for sharing documents and updates.
Drones and laser scanners: quick surveys to verify progress and compliance.
IoT and sensors: real-time monitoring of operational and environmental conditions.
Digital Twin: virtual replica of the project for dynamic task simulations.

Benefits of coordinating individual tasks

1. Time efficiency

Reduction of delays thanks to an optimized sequence of activities.

2. Economic control

Limitation of costs arising from errors, rework, or unplanned changes.

3. Executive quality

Tasks compliant with standards thanks to intermediate checks.

4. Operational safety

Better management of interferences reduces the risk of accidents.

5. Sustainability

Optimal coordination reduces material and energy waste.

Challenges and issues

Organizational complexity: difficulty in managing multiple tasks simultaneously.
Cultural resistance: reluctance of some companies to follow digital coordination protocols.
Design changes: need to constantly update the operational sequence.
Communication: risk of information loss or distortion along the supply chain.

Integration with the construction cycle

The coordination of individual tasks accompanies the entire construction process:

Executive design: preliminary planning of operational phases.
Execution: application of planned sequences and verification of interferences.
Testing: comparison between expected performance and tasks actually performed.
Management and maintenance: data collected during the site become the basis for technical manuals and facility management.

The coordination of individual tasks is the engine that allows a project to be transformed into a built reality, ensuring order, efficiency, and quality. Through structured methodologies, digital tools, and a collaborative approach, it is possible to reduce risks, optimize resources, and meet time, cost, and performance objectives.

In a context of increasing complexity and multidisciplinarity, coordination is not just a management activity, but a true technical and organizational strategy that ensures the success of the construction project.